How national brands can market to the military

How national brands can market to the military
by Derek Blake – March 2015

Establish credibility

Have you ever thought about marketing to the military to drive transactions with your brand and expand your customer base?

We began with this idea at La Quinta Inns & Suites three years ago.  We started creating a marketing plan, but fortunately decided to first gain some insight from a few companies who best knew the military. Among others, we reached out to USAA to seek input.  What we learned changed our plans and ultimately helped us build a strategy that would change our company’s culture.

Our simple idea to market to the military shifted to the creation of a holistic, enterprise-wide strategy built upon six pillars.  Marketing became one of the last pillars.  What we learned is that we first needed to build credibility with the military.  And, the quickest way to do that was to start hiring veterans, military spouses and military caregivers.  That became our first pillar and key driver in our strategy.  Over the last few years, La Quinta has hired over 500 veterans and military spouses.

Deciding to hire members of the military community was an easy decision.  Lieutenant Colonel Justin Constantine (@Constantine_Jus), US Marine Corps, Retired, a wounded warrior, inspirational speaker and leadership expert, provided us with this insight:  “Hiring a veteran or military spouse gets your company a trained and proven leader, an exceptional team player, and someone quick to solve problems with innovative solutions.”

Build an enterprise-wide strategy

An enterprise-wide strategy requires a strong foundation.

A Community Outreach program was one of the first pillars established to build meaningful partnerships with the military.  La Quinta selected a handful of military non-profits to support – including the Fisher House Foundation, Armed Services YMCA and Operation Homefront – by donating time and in-kind support.  The idea was to give back at the local level – having our 10,000+ employee base volunteer with these (and other military) non-profits.

Tish Stropes, Director of the Fisher House “Hotels for Heroes” program, stated “La Quinta figured it out right off the bat – getting employees to volunteer and support the military in various communities.  It helped them build credibility with the military community which in turn benefited them in countless ways.”

Additional pillars were created including sourcing from small veteran-owned and military spouse-owned businesses.  And, La Quinta worked with a Department of Defense program called Vet Fran, to create pathways for veterans to become La Quinta franchisees.

After building out these pillars, La Quinta implemented their military marketing efforts.  We created a unique tier within our loyalty program called “Military Rewards” offering veterans, active duty service members and military spouses a variety of benefits including a 12% discount.  The final pillar is a recognition program whereby every hotel-level employee is expected to say, “Thank you for your service,” to the military members that stay with us.

Credibility equates to brand loyalty

So, here’s a quick recap about embracing the military:

  • Get senior level buy-in at your company and create an enterprise-wide approach giving every employee the opportunity to participate in the effort.
  • Start off with hiring veterans, military spouses and caregivers. Their talent is unparalleled.
  • Find ways to give back to military non-profits or veteran service organizations in your local communities.
  • Expand your initiative to include other parts of your business –including the marketing team.

So, the question may be – why the military?  The simply answer is:  it’s not only the right thing to do, but also the smart thing to do.

The Impact of Data Visualization in Sports

The Impact of Data Visualization in Sports
by Katie Morgan – November 2014

Teams constantly research to find new data sources to enhance business. Data is the life blood of the organization. Data provides the ability to make key decisions based on factual information rather than projections based on personal experiences.

Big Data Questions

Some of the biggest questions teams face when finding new data sources include:

  • Now that we have all of this data, where do we store it?
  • When our data is in a usable format, how do we compile the information for our decision makers?

The Texas Rangers currently use a data warehouse to store all of our various data sources including:

  • Historical and Current Ticketing Data
  • Demographic Information
  • CRM Data
  • Team Performance Data (present and historical)
  • Weather Information (present and historical)
  • Secondary Market Data

Why do you need a data warehouse?

Justin Foote
Justin Foote

Justin Foote, Interactive Database Coordinator with the Texas Rangers, highlights benefits of using a data warehouse to store data.

“The use of a data warehouse has given us the ability to store and report on data, both past and present. Access to fan’s previous purchasing habits is crucial in determining future trends amongst our fans. Without the warehouse, the reports and visualizations we are using would have taken days to create, as opposed to  a couple of hours.”

Data provides you the information to help with various initiatives such as:

  1. vetting the best leads to distribute to sales representatives,
  2. provide real time visualizations,
  3. offer information on purchasing trends,
  4. provide the ability to do comparative analysis year over year, and various other projects.

Visualization with Tableau

The Texas Rangers, Cincinnati Reds, and Pittsburgh Pirates all chose to use a data visualization tool, Tableau, to provide dashboards on various initiatives and projects.

Jason Witzberger
Jason Witzberger

At the Pirates

Jason Witzberger, Manager of Business Analytics with the Pittsburgh Pirates, has been a Tableau user for just under a year. He states:

“The Pittsburgh Pirates use Tableau to visualize sales and marketing trends in real-time.  With Tableau, we have access to the most up-to-date information represented in a dynamic visual format, all available from any location.  Tableau makes the data easy to understand so that we can make smarter and more proactive decisions.”

Jason points out several key benefits to using a data visualization tool:

  • Access to the most up-to-date information. Whether you are making a key decision with your data, or trying to show a new trend, having the most up to date information is of utmost importance. The Texas Rangers update data every fifteen minutes in order to provide the most accurate information to the individuals using the data resources.
  • The data is easy to understand. When providing data to decision makers and others working on a specific initiative, you always want to provide easy-to-understand information. A simplified visualization provides imperative information in an readily comprehended format. Remember the audience and cater visualizations to their needs.
Chris Calo
Chris Calo

At the Reds

Visualization tools, and in this case Tableau, offer several different ways to represent data. Chris Calo, Business Systems Analyst with the Cincinnati Reds, uses several different types of visualizations to highlight important information for his organization.

“Tableau has helped Reds management view data in a totally different way.  Whether it is a stadium heat map, viewing suite availability in real-time, or filtering through data reports, Tableau has made the understanding of data a much easier process with their visualization tools.”

At the Rangers

The Texas Rangers currently use Tableau to showcase the following information:

  • Real Time Ticket Sales updates
  • Actual Sales vs Budgeted Sales Comparisons
  • Sales Representatives Inbound and Outbound Calls
  • Real Time Game Day Turnstile Reporting
  • Real Time Merchandise Sales
  • Breakdown of Ticket Sales in our various box offices, concierge, and phone room
  • Cell Phone Anaylsis
  • Seasonal Employee Payroll Monitoring

Use your data visualization tool to showcase data in easy to view, eye catching, and easy to understand format. These tools provide you with a plethora of options, and it’s key that you find the visualization that enhances the data you are showing so that a quick and productive decision can be made for your organization.

An abundance of unformatted data can seem like a daunting task. However, with the appropriate plan in place any team or organization can convert the data into a usable format and begin visualizing real time information in a brand new way!


 

 Cover photo courtesy of http://www.tableausoftware.com/ 

 

Sponsorships: Win/Win Brand Partnerships

Sponsorships: Win/Win Brand Partnerships
by John Dillon – November 2014

How do you win corporate partnerships?

It’s no secret the world of marketing has become exponentially more complex over the last several years.  Gone are the days of screaming your brand message through TV or radio, and expecting to hit exactly the target you wanted.

As you look to take your brand or team to the next level, how well do you understand your consumer base?  And as you look to corporate partners, how well do you understand THEIR objectives as well as your own?

[re]Think Segments

For an established brand like Denny’s, we’ve spent quite a bit of time listen — really listening — to current and potential guests.  We quickly realized just how diverse their needs were.  It’s led to some exciting and successful initiatives running a broad range of targeted partnerships with:

  1. AARP to speak directly to our active boomer (50+) generation,
  2. Social and digital media efforts with branded content with partners like College Humor, Funny or Die, DumbDumb, and
  3. Continual dialogue with younger guests on Tumblr, among many others.

Recently we launched a successful partnership with Atari, appealing to multiple generations including kids, millennials and Generation X who have sparked to sharing the experience of the classic Atari games like Centipede and Asteroids, turned into relevant games downloadable and playable under our Denny’s inspired names like Centipup and Hasteroids.

https://www.youtube.com/watch?v=DEZGjYdXnfI

dennys-hobbit-menuSimilarly, we’ve partnered with major movie releases such as The Hobbit to appeal to generations both young and old.  Our kids menu has become re-energized this year with a wonderful partnership with National Geographic Kids – a brand that research proved had strong appeal to both kids and parents.  A wide array of partners enable us to drive sales and traffic counts against multiple targets simultaneously, not one at the expense of another.

What’s in common?

Each of these partnerships have commonalities:

  1. They are unique. No one else is doing anything like it.
  2. They hit specific targets at a time where they are most receptive–where they are and when they’re naturally consuming the media vehicle we’ve selected.
  3. And most importantly, they are partnerships that truly create win/win situations for both brands.  Each of us (our brand and the partner brand) allows the other new avenues to target key customer groups in ways that we don’t necessarily naturally reach.

How does this translate to sports marketing?  Having been on both sides–the team and the brand–I can attest that it does very clearly.

Within the team sports space, our best partners understand our brand and the particular target we’re trying to reach in that market AND the particular business objective we’re trying to hit.  Is it a value sensitive market?  If so, how can you help us get our value message across?  Is it a heavy Hispanic market?  If so, let’s make sure that important demographic is clearly a part of the partnership proposal.  A market with a high representation of families… or millennials?  You get the idea.   A little research by the team goes a long way and leads to truly breakthrough results for BOTH of us.  Come with THOSE ideas, and you’ll prove there are indeed positive, powerful win/win partnerships.

 

 

The Two Keys to Building a Successful Loyalty Program

The Two Keys to Building a Successful Loyalty Program
by Kelly Cheeseman – August 2014

Everywhere we turn these days we are constantly reminded about loyalty. Every business seems to have a rewards program or a loyalty program. Case in point, on a recent shopping trip to the mall I made transactions at four stores and bought lunch. Four out of the five stops asked me to sign up for their loyalty program including the pizza place! All of the locations were offering perks in exchange for my information. As sports teams evolve and start entering in to this very crowded “loyalty” area of the business, we must not lose sight of what makes our industry unique:  We already have loyalty with our fans.

Loyalty and pride of our teams is what our customer base is built upon. The connection with our teams and the memories that come from it is the foundation of the wheel that drives us. Our great fans are with us through thick and thin. Realizing this and leveraging this is an important step as we develop our loyalty platforms.

With the LA Kings and LA Galaxy we have started to establish new loyalty programs, and we strive to drive these programs with two key principles.

#1 Be transparent and authentic with goals and message

There is no doubt that the goal of every loyalty program is to gather more information about customers. Learning their habits and info in order to allow us to reach our business goals is an important part of how we can have success. Our mission is to make sure we are open with our fans that our goal is to gather this information to help make their experience better. If we simply just tell them that they will be rewarded if they attend games or buy tickets, we may not see the results we are looking for in this busy “Loyalty” marketplace.

#2 Return the favor to the fans

Through thick and thin our fans are with us and they expect us to be loyal to them. So asking them for their “loyalty” is a slippery slope that can be insulting if framed in the wrong light.

We need to return the favor with great service and experiences. Our goal with our loyalty program is to build upon this fandom and become fans of our customers. We can’t forget where we come from and we need to celebrate and support our fans by giving them experiences that fit their needs. To some people this may just be free items or discounts, to others this may be experiences you can’t buy. Diversity in their choices is important while recognizing them for helping us and updating them on our progress of improving their experiences. As we establish and run our programs these are the key principles we are shooting for to break through the noise of the evolving and growing loyalty marketplace.

 

 

 

Why the best teams and brands partner with academics

Why the best teams and brands partner with academics
by Kirk Wakefield – August 2014

Back in the early 1990’s, I started out with my Baseball Almanac contacting major and minor league teams to conduct research. Being at Ole Miss during that time, just an hour south of Memphis, I made quick friends with every pro franchise that came through town–among them the Memphis Chicks, Memphis MadDogs (CFL), Memphis Fire (USBL), and Memphis Redbirds, where I managed their fan research for three summers before leaving for Baylor in 2002.

During the ’90s, I recall a visit with a vice-president of marketing at a MLB team in the northeast about collaborating on fan research. He thought it was all very interesting, but said they weren’t interested because, “We already did one fan survey this year.”

Times have changed and MLBAM has taken the league and its teams to the front of the class in understanding its fans. However, one paradox I learned still holds today:

[dropshadowbox align=”center” effect=”lifted-both” width=”300px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]

The best organizations always want to know more and the struggling rarely want help.[/dropshadowbox]

Why do the best get better?

Derek Blake
Derek Blake

Everyone who’s read “Good to Great” knows that the best leaders have an intense drive coupled with humility. This combination is what makes any leader get better because first they want to and second they know they don’t have a corner on knowledge. Derek Blake, Vice President, Partnership Marketing, La Quinta Inns & Suites, demonstrates this kind of leadership. Derek shares how this plays out in working with educators,

Business today is always evolving and we want to be on the cutting edge.  Working with academics who are experts in a very specific field of study – like corporate partnerships – just makes sense.  By giving back to our educational institutions, we help build the foundation of who students become in the future and that’s where we all benefit.

Some of the greatest franchises in the world are literally right up or down the road from us here in Waco and they always want to learn more. Some might think the San Antonio Spurs have accomplished all they need to after five NBA titles and operating above 99% attendance capacity. But from the top to the bottom of that organization, they always want to get better and are always open to new ideas, new methods, and new approaches to satisfy and grow the fan base.

Eric Sudol
Eric Sudol

The Dallas Cowboys are the NFL’s most valuable franchise, but their executives never hesitate to explore new ideas and to partner with us on research and classroom projects. Eric Sudol, Sr. Director, Corporate Partnerships Sales & Service at Dallas Cowboys, adds, “Teams are always busy and we can save time and money by partnering with academics when our interests overlap with their research needs.”

Much the same can be said of Baylor’s other partners around the state, both corporate and sports organizations. Further, aggressive teams like the Padres, Browns, Chiefs, and Dolphins work with us to take an innovative partnership approach with corporate sponsors to provide valid measures of sponsorship returns.

Why (not) work with academics?

WCAI Partners
WCAI Partners

ESPN and the Sports Analytics Conference partner with MIT. Wharton’s Consumer Analytics Initiative (WCAI) works with a variety of corporate partners (see right) and also works with sports teams. Yet, some corporate and sports organizations are hesitant to engage with academics.

Hey, I get it, we’re a little weird. Some of us are a lot weird. There’s a reason the Sloan Sports Analytics Conference is called a “nerdfest” and hosts a panel entitled, “Revenge of the Nerds.” But, for the fearful, here are three reasons you should work with academics:

  1. Focus. At research institutions like MIT, Wharton, and Baylor, faculty are experts in very specific fields. Aside from service responsibilities, typical workload is 50% research & 50% teaching. We spend 2-4 days a week, about 50 weeks a year, often for many years focused on finding out what’s new in one or two areas–which leads to the next point.
  2. Innovation. Academics are rewarded for publishing research. Research gets published (ideally) only when we learn something new. In contrast, syndicated research firms are rewarded for standardizing and commercializing past practices.
  3. Confidentiality. If you read the Sports Business Journal and popular press, you might think academics will want to publish the name of the team, the executives, and specific financial or customer data. In sharp contrast, academics do the opposite for two big reasons:
    1. Research is published when it’s generalizable to other situations. Sports is just the laboratory to study interesting phenomenon. We often don’t state the specific team or location because then someone would say it might not apply elsewhere.
    2. Research is based on the relationship between variables or fields in a data set–not the levels. In other words, we care about the relationship between X and Y, not the levels of X and Y. So, if you had data on fan demos and expenditures, we don’t care about the amounts–we care about how much variable X (e.g., tickets used) influences variable Y (e.g., renewals). What we report is the strength of relationships.
  4. Expense. What academics need most is data. If you can provide access to data, most academics will trade time for cool data. Obviously, our institutions and programs need support so we can conduct research and teach the future business leaders of the world. Partners understand that (e.g., WCAI, above), of course. But, essentially, all we need is access.

And we thank you for your support.

Outbound ticket sales: How to create a sales playbook to maximize sales

Outbound ticket sales: How to create a sales playbook to maximize sales
by Mark Washo – April 2014

As NCAA programs continue to adopt more revenue-generating practices, activating an outbound ticket sales program appears simple.  Hire entry level sports management grads, provide a desk, phone, and email address, pull past buyer lists and watch the ticket sales role in. While most understand ticket sales is more complex, how many take ALL key aspects of successful sales into consideration? [dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]Jamie Leavitt“Game day name capture initiatives are one of the best ways for us to connect with fans that have formed a habit of waiting to make a ‘game time decision’ and show them the benefits of reserving their seats in advance as opposed to walking up and buying a ticket at the game. We also find that database collection efforts at community events and local sports bars are a key component in creating new relationships with local businesses and organizations.” – Jamie Levitt, Manager of Ticket Sales at Western Kentucky University[/dropshadowbox]

The first step to a successful program is commitment

To maximize revenue, the organization must commit to outbound sales over a full calendar year, not month to month or short term (3 to 5 months). After committing to a 12 months sales staffing plan, with a year round sales focus, you are ready to make your ticket sales plan,  your playbook for success.

Create a sales plan or “Playbook” that includes:

  1. The past: Review past season ticket sales reports to look for strengths to build on and opportunities to improve.
  2. The future: Goals setting; annual, monthly, sales rep goals and quotas. Set realistic yet aggressive minimum expectations for your sales professionals, including minimum sales activity expectations and sales targets. Continually track progress towards the goals.
  3. Develop a 12 month ticket sales timeline:  The timeline should include “early bird new and renewal campaigns” while existing playing seasons are happening to capitalize on fan excitement and interest while they are still engaged.  Waiting until after the playing seasons are over to begin new sales & renewals for that sport is not as effective at maximizing ticket sales revenue as renewing and selling new tickets during the season.
  4. Recruit top talent: Don’t cut corners during the recruiting process.  Activate a multiple step process, including a sales role-play interview step to help recruit the strongest candidates.
  5. Hire enough talent: Hire the appropriate number of sales staff based on revenue goals; creating realistic revenue expectations will help you draw conclusions on appropriate # of ticket sales executives to hire.
  6. Create motivating compensation plans with commission and bonus opportunities: Compensation models should provide incentives to sell, which aid in recruiting and retaining top talent.[dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]tom phelpsFailure to prepare is preparing to fail ~John Wooden          “It is vital to have a game plan for your sales approach just like a coach has a game plan to execute on the field. The key is to have an attack plan for sales prepared once a schedule is made available. Often certain groups dictate the time of year they can attend an outing. For example school base programs, scouts, and ROTC’s need a two month leeway into a school year to plan an activity. An outline will help a sales person know exactly where they stand and what needs to be accomplished at any point of the year. Also, it is a quick and easy way to keep superiors up to date on what a sales representative is currently working on and how they are planning to make the next event a success. — Tom Phelps, Naval Academy[/dropshadowbox]
  7. Commit to data base building: Invest in CRM to cultivate leads and grow your data base.  Newer web based models provide 24 hour remote access.
  8. Analyze your pricing strategy:  Based on analytics that consider situational factors, increase the average ticket price with price integrity for single game pricing. Add incentives to encourage season ticket and advance purchase.  Analyze your ticket sales customers buying habits and patterns to guide pricing.
  9. Create season ticket benefits: Find creative low cost ways to provide season ticket benefits (e.g., with corporate partners) to provide added value beyond discounts (i.e., experiences).
  10. Create flexible ticketing packages: Explore options such as vouchers or “pick me plans.”
  11. Develop a group sales pricing strategy: Reward groups with appropriate benefits that include group leader incentives to motivate purchase.
  12. Commit to consistent ticket sales training:  Just like in well-run corporations, sales training must be consistent and on-going.
  13. Promote the promotion: Encourage cross-departmental integration that support ticket sales initiatives with “buy in” from other departments; gain support from marketing/PR/social media and operations.
  14. Create a positive sales culture: Create visible team-wide goals where everyone is committed to revenue generation.  Include motivating reps through sales incentives and contests.
  15. Develop a renewal and retention strategy: Explore ways to activate proactive retention efforts and develop strong customer service, with multiple “touch points” throughout the season.
  16. Ticket Operations: Don’t forget to recruit professional and dedicated ticket operations talent.  Sound ticket operations is needed to support any proactive sales effort. 

It’s important to take as comprehensive as an approach as possible to selling tickets.  Find ways to activate all of the key elements, you will be in a great position to maximize ticket sales revenue! [dropshadowbox align=”left” effect=”lifted-both” width=”550px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]

Brett Zalaski
Brett Zalaski

“It’s always interesting to me, that all of us who work in professional or collegiate sports are exposed to elite athletes who we see practice & train every day, in order to stay at the top of their game. Therefore, it’s surprising that most ticket sales teams don’t commit to consistent sales and role play training. The most successful sales teams in sports (pro or college), have a dedicated commitment to consistent sales training, which includes sales role play, bringing in outside sales trainers and taking advantage of free sales content on social media such as this Baylor sportsbiz article.” ~ Brett Zalaski[/dropshadowbox]

Ball State Full House
Ball State Full House

Richard Sherman, The Craziest Player at the Super Bowl?

Richard Sherman, The Craziest Player at the Super Bowl?
by Deven Nongbri – January 2014

We’re all probably a bit tired about hearing of Richard Sherman and his outburst in the NFC Championship  game. His seemingly angry rant rankled a lot of folks and stirred endless debate both online and offline. But let’s look at what he did.

httpv://youtube.com/watch?v=K7n7PiwYKag

Did he curse?  No. Was he incoherent?  No, not really.

He was cornered for an interview immediately after making a big play and was pretty amped up. And it showed. That’s called passion for what you do for a living and that’s a great quality to have.

Ben Shpigel
Ben Schpigel

As Ben Shpigel (@benshpigel) of the New York Times points out, Sherman’s own family thought this level of celebrity was “‘destined to happen'” as he was a firecracker growing up, with a 4.2 high school GPA, and then graduated from Stanford. He came out of the school with a degree in communications, so he knows his way around a mic. Look at his post game interview (below), bow tie and all. He knew what he was doing.

httpv://youtube.com/watch?v=aXp7wl2beaU

Things aren’t always as they seem. This was not your average player running at the mouth and caught in the act on national TV. The NFL still seemed to think that was the case and handed down a $7,800 fine. But this all may have been a calculated risk as he’s about to ascend the biggest sideline of them all at the Super Bowl this weekend. What brand wouldn’t want to align themselves with passion like that? 

Yeah, that Richard Sherman is crazy. Like a fox.


Cover photo courtesy of Aimee.

Show me the money? The truth behind effective sales commission plans

Show me the money? The truth behind effective sales commission plans
by Jeff Tanner – July 2013

Are salespeople motivated just by the $ sign?

Show Me the Money

Perhaps the greatest myth in sales is that salespeople are only in it for the money, especially when it comes to sponsorships and premium sales in sports.

Our research regarding salesperson motivation showed money as the primary motivator for no more than 15% of all salespeople. What about the rest?

Since money should follow performance, the majority are motivated more by:

Independence, Challenge, anGenuinely serving customers

So, that’s what motivates salespeople. What’s the number one way de-motivate salespeople? 

Let’s talk about the role of incentives and commissions and then we’ll get to how to lose your best salespeople.

The Value of Incentives & Commissions

[dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]

george killebrewA commission plan must be consistent year to year and fairly simple to understand. We have made only minor adjustments over the last 12 years.

Salespeople do their best when consistency exists and they aren’t thrown a bunch of curve balls.

Money is not the only motivating factor. In fact I think it isn’t even the most important. The ability to have a sense of autonomy, to feel like you are an important team member, to feel like you work for a company that values you, are all important factors to sales success.

mavs logo~ George Killebrew, SVP Business Operations, Dallas Mavericks

[/dropshadowbox]What compensation structure works best to direct salespeople’s activity?

Short term sales incentives are effective motivation when sales tasks are (a) repetitive and (b) don’t require a great deal of creativity. The intrinsic nature of the job just isn’t enough; it takes creative incentives, including well-designed contests to focus salespeople on the right activities. Dangle a carrot in front of a ticket rep and get out of the way. 

Incentives don’t work as well for sales positions like sponsorships that require a lot of (a) creativity, (b) customer care, and have (c) long-term sales cycles.

How to demotivate your sales force

Commissions are excellent motivation to sell and service key accounts in sponsorships or premium ticket sales. You know you’ve succeeded at demotivating your sales force if any one of them begins saying things like, “They cut my commission!” “They keep changing the plan.” Or the worst one, “They owe me…”

In spite of the motivating power of incentives and commissions, organizations can also find ways to break the trust with their salespeople:

  1. Delaying an announcement of compensation plan details: salespeople don’t know what to sell, 
  2. Lowering commission rates in the middle of the selling season in order to boost profits by lowering pay, and
  3. Delay payment while quibbling over minor points in the plan.

Yes, you can just get more salespeople to replace the ones who leave. But when you finally get some good ones back on the team, how many sales were lost?

Solutions

Spend the time to run the compensation plan through tests before launching it. What’s the worst case scenario? The best case?

Think like a rep and figure out what the best sales strategy is to maximize compensation. Can you live with that result?

And plan for a surprise – like adding a bonus mid-selling season. While nothing demotivates like cutting commission after the fact, nothing has more motivating power than a seemingly-random occasional extra reward.

Greg Grissom
Greg Grissom

As Greg Grissom, Vice President of Corporate Development at the Houston Texans, concludes, ”The right compensation plan is a key tool in sales leaders tool kit to ensure you clearly communicate where success lies both individually and as a team.  By incenting the behaviors and outcomes, salespeople clearly understand where they need to spend their time and effort.”

Empower your players

Empower your players
by Eric Kussin – June 2013

Corey Gaines, head coach of the WNBA’s Phoenix Mercury, runs a fantastic clinic each season for local coaches. A great college and pro player himself, Corey always talks about leaders he played for and the effect they had on him.

pat rileyOne of Corey’s favorites is Pat Riley. With Riley, the devil was in the details – it wasn’t about “standing out wide” or “on the wing” or “in the paint” on a particular play.  Instead, if you were asked to be in a spot in the offense, the EXACT location was repeatedly drilled into your head: “Less than the distance of a dime between your heels and the baseline, precisely one foot outside of the lane.”

Every coach taught from a similar play book, but Riley wanted his players to run “his” plays better than anyone, creating more floor space than any other team, providing an opportunity for a greater percentage of uncontested shots and ultimately made-hoops on every single possession.

Running our plays

We all have similar play books and technologies to help us track how and how many times our reps run “our plays”  in a given day, week or month.  As managers, when we meet at conferences and workshops, we end up talking very macro – comparing minimum rep requirements on categories such as calls, opportunities, appointments, etc.

How can we learn from Riley and apply the same logic to how we lead our teams?  What tools do CRM and other technologies provide that enable us to dive deeper into the details of the plays we are asking our reps to run? We run four plays that have worked well for our team.

1. Turn Over New Stones

Just about every CRM system enables you to track the number of calls reps have made, per day, by campaign. With the Devils, where we use Microsoft Dynamics, the source campaign for a particular call could look something like this:

14DH- SGB 1/14/13 =  2013-14 Devils Hockey; Single Game Buyer from the January 14, 2013 home game

The approach we use remains the same across all departments: The only way to build your business is to ensure you get comfortable making the “uncomfortable” calls. Every day. This is how we manage that:

  1. Reps put the number of the call (1, 2, 3, 4, 5) in the subject line of every call into our CRM system as the rep moves the prospect into an opportunity.  
  2. Reps must make a minimum number of “FIRST TOUCH” calls each day to ensure new prospects constantly flow into the sales funnel.
  3. The number of required first touch calls vary by day based on rep product focus (seasons, groups, premium, etc.).

crm screens

2. Manage the Sales Cycle

[dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]Nats“Today’s business world is entirely too customizable moves way too fast to be reliant on 3×5 cards and excel spreadsheets. If we demand excellence out of our sales representatives, we must supply them with the tools necessary to maximize their daily effort. Utilizing an integrated CRM system is one of the easiest and best ways we can ensure that our reps have the power of instant and real-time information to drive sales results.” ~David McElwee, Sr. Director of Ticket Sales and Service, Washington Nationals[/dropshadowbox]Our sales cycles begin in February.

  1. We offer fans “Early Access” to full season tickets.
  2. Partial ticket plans are not available during this sales cycle.  
  3. First-touch calls with legitimate full-season objections are assigned as a “re-approach” call in another sales cycle.
  4. Re-approach calls are never considered a “FIRST TOUCH” again during that “14DH” sales season.

The goal is to ensure a minimum number of real first touch calls are made each day by all the reps.  It’s not enough to make X number of calls in a day.  We want to know what types of calls are made. Specifically, we want new prospects worked into the mix every day.

3. Define & track opportunities

An opportunity is a prospect:

  1. whose needs have been assessed,
  2. has formed a relationship with the rep,
  3. at least been invited down for a tour, and
  4. has received a specific product recommendation. 

[dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]devils“In using Microsoft CRM on a day-to-day basis, I’ve found my time-efficiency improved dramatically due to the system’s ability to strategically pinpoint the length and nature of calls during the sales process. By utilizing the information previously entered into the system to monitor exhausted calls and outstanding opps, I’ve been able to concentrate my energy on more fruitful opportunities. Simply stated – meticulous tracking of calls within the system simplifies the process for the reps and saves time better spent on new business.” ~Brian Proctor, Fan Development Consultant, New Jersey Devils [/dropshadowbox]The challenge with most reps is holding onto these folks for way too long without a successful close. They are afraid to give them up. Reps commonly pile these up well beyond a month.

We track opportunities based on duration since opening into three categories: 0-2 weeks, 2-4 weeks and 4+ weeks. We’ve found a qualified opportunity (all 4 above) that takes over a month to make a decision or return a call isn’t likely to close. When we meet with reps, we have them leave a “break-up” message with these folks. This message informs the prospect that despite the early interest they showed this will be the last time the rep will be reaching out to them. 

The “break-up”:

  1. allows reps to “move on” from prospects taking up their physical and emotional energy,
  2. clears out time to bring more Call #1 prospects into daily outreach, 
  3. prompts a % of the prospects to call back, knowing the rep will no longer be contacting them, and
  4. ultimately gives the rep some form of closure. 

To make the reps even more comfortable with the process of “breaking up,” if a broken up account calls back and buys something from anyone in the department within the next 60 days, the sale is credited to the rep who left the break-up message.

4. Empower Your Players to Call Their Own Plays

It’s great to have a system. It’s even better to have a system your reps believe in and follow.

Each morning reps are asked to pull up their virtual “Hustle Boards” from CRM and send an email to our management team. The email contains an evaluation of the previous day’s outreach:

  1. First touch numbers
  2. Multi-touch  numbers
  3. Other opportunity calls
  4. Opportunity break-ups
  5. Appointments set

[dropshadowbox align=”right” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]Madison_Square_Garden_logo“CRM allows me to track all touch points throughout the sales process from cold outreach to warm opportunities, and stay completely organized. This allows me to maximize my time and effectively manage each prospect.” ~Jared Schoenfeld, Director at the Madison Square Garden Company[/dropshadowbox]By having reps evaluate their hustle boards each morning on each bullet point, we ensure reps stick to a strategy they believe in.  If first touch calls are low on a particular day, they know they need to pick it up the following day. 

Managers could review the hustle boards on our own, but asking the reps to pull up their boards and email key learnings ensures they understand how our system works. Our system becomes their system. They can understand and run and make changes effectively on their own without our having to tell them what to do.

Winning

Riley  succeeded at every level in the NBA from coaching to the front office:  Showtime Lakers, Bruising Knicks, and now the Big Three Heat.  At each stop, the players and their individual styles have changed. Yet the attention to detail has not. Riley’s consistency resulted in NBA Finals and Championships.  Sales people change year to year. The real question is how will you use CRM and technology to pay attention to the details to ensure your team’s success?

The 3 Cs of Effective Media Partnerships

The 3 Cs of Effective Media Partnerships
by Wayne Guymon – January 2013

How do sponsors stand out from one another?

As advertisers’ marketing and branding objectives expand beyond simple metrics, properties must find new ways to deliver results.  Selling strictly media buys or signage assets is no longer sufficient.  By developing integrated partnerships, properties can help an advertiser’s messages stand out in a crowd.

Grasping opportunities to communicate to all of a team’s fans means spending advertising budgets more efficiently.  Commercials and signs tell part of the story, but true integration comes from investing in the 3 C’s of brand communication.

[dropshadowbox align=”center” effect=”lifted-both” width=”250px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]

The 3 C’s of Brand Communication for Sponsors

  1. Community programming,
  2. Customized features, and
  3. Charitable programs.[/dropshadowbox]

By taking the message these additional steps, the client reaches even further and fans receive a clearer message. As Tyler Epp, Vice President of Corporate Partnerships with the San Diego Padres, stated, “Driving revenue is more than just media numbers and spreadsheets.”

Virtually all advertisers have a community based initiative they support, whether supporting the military, civic pride, youth-based programs or health initiatives.   By activating these programs through teams and properties, they can effectively communicate to a fan base without coming across as boastful.  They can demonstrate to their constituents, both internal and external, their pride in supporting these initiatives.

One client that I worked with while with the Oklahoma City Thunder who really grasped this concept was US Fleet Tracking.  US Fleet Tracking is an Oklahoma City based technology company that wanted to demonstrate a message of pride in their community.  By partnering with the Thunder on both in-arena and in-broadcast assets, they are able to drive their message home.  US Fleet Tracking took the message one step further by creating integrated commercial spots featuring Rumble, the Thunder mascot.
Cindy Hunter
Cindy Hunter

“Looking back, it was a huge risk for us to invest at such a level with the Thunder.  But now I can state that the cost has been returned to us immensely.  The credibility we received as a “real partner” in the city for our sponsorship has led to people thanking us for our support in a sport and team that they love, ” said Cindy Hunter, Owner/Vice President, US Fleet Tracking. “General fans are appreciative and other sponsors have reached out to us on collaborative endeavors.  The in-arena signage has bred name recognition, while the television assets allow us to explain our products and services as well as highlight the different industries we serve.”

US Fleet Tracking also collaborated with the Thunder to promote the 2-1-1  Crisis Hotline to communicate its care and concern for community through this non-profit organization.

As an integral partner with open lines of communication, the Thunder and US Fleet Tracking were able to move quickly to mobilize fan passion when the Thunder made their first trip to the conference finals in 2011. Customized shirts sponsored by US Fleet Tracking were designed to blanket the arena for the first game in the series. Cindy still sees these shirts at every game and often around the community.

By taking this approach of integrated partnerships, companies stand out from their competition.  Utilizing integrated assets increases a fan’s loyalty to a brand by capitalizing on the goodwill associated with their passion toward their home team.