Want a QUICKWAY for a great activation strategy?

Want a QUICKWAY for a great activation strategy?
by Itzayana Aguirre – February 2018

Sponsorship Shorts: QUICKWAY

Wesley Abercrombie (S3, 2017), the General Manager for Partnership Sales at Southeastern Louisiana University Athletics, shared this creative partnership activation strategy:

If the basketball team makes eight 3-point shots, everyone at the game wins a free slushie from our local convenience store partner, Quickway. We keep track of it by hanging up letters on a wall. Once it spells out “QUICKWAY” everyone knows they win slushies. We call it our “Slushie 3-point shot tracker.”

How successful is the promotion?

Wes explained,

Tonight, there was 30 seconds left in the game, and the team hadn’t hit the challenge yet. It spelled “QUICKWA” and we were just waiting for the clock to run out to win the game. The other team wasn’t even playing defense at this point! Fans were literally standing up yelling “one more three” at our team from the stands and our coach heard it!

So as our team was waiting for the clock to run out, coach told our point guard to just go ahead and shoot it, to try to complete the challenge for our fans. He missed the shot, but it was really cool to see the fans react to our promotion the way they did and to see our coach acknowledge it instead of just letting the clock run out to win the game. The best part was, the partner was at the game, and texted me saying that the promotion was the best form of marketing he has ever seen.

Share your story

Wes worked with Quickway to develop a powerful partnership platform that engages the team, coaches and fans for an ultimate experience. Share your Sponsorship Shorts story if you would like to be considered for a feature on the Baylor S3 Report!


Wes Abercrombie is an employee of Peak Sports Management, which manages sales & marketing for Southeastern Louisiana Athletics. 

6 Creative Tips to Build Fan Loyalty

6 Creative Tips to Build Fan Loyalty
by Jeff Tanner – July 2015

Loyalty programs have been around now for thirty years. The first were travel programs, created initially by Hal Brierly for companies like American Airlines and Hilton. After three decades, we’ve learned a few things about what works and what doesn’t. One of the things we’ve learned: You don’t need a loyalty program to build loyalty – or rather, you don’t need a frequency program.

Most programs are built on some measure of frequency. Our local Starbucks had a punch card long before Starbucks official reward program: If you bought 10, you got the next one free. The loyalty program simply took that concept to the next level – and often to the Silver, Gold, and Platinum levels. But this type of program requires tracking systems that can be expensive.  Even if you can’t afford a fancy tracking system, there are things you can do to reap the benefits of loyalty.

What you do need?

Some questions to ask yourself first.

What type of loyalty do I want? Do I want people to like us more or engage in some specific behavior? While these may seem obvious, the answers are important. Too many organizations want better sales but then create programs that reward the wrong behavior. For example, JC Penney created a very loyal base of customers who loved the company but were trained to wait for the sales. Exclusive access to merchandise for your most loyal fans, for example, doesn’t mean you put it on sale. If you always give your most loyal fans bigger merchandise discounts, then they’ll love you right out of business.

What is the current state of fan loyalty? In some instances, fans may love a team but love to watch it on TV. Or they only come to premium games – great for the broadcast sponsors but not so great for the team. Loyalty programs are not free. By setting specific goals, the question becomes not does it work, but what works?

What do you do?

Now that you know what you want and where you are – what do you do?

Randomize (Some) Rewards. One benefit of a tiered system is the observed increased frequency of purchases as customers get near the next level. But, we’ve also seen increases in purchases following a random reward.  Panera and Sonic both use randomized rewards, such as a free desert. These aren’t truly random; to the customer, it appears that way. But both Panera and Sonic use loyalty systems to trigger rewards to specific customers. You can use attendance records and other mechanisms to identify who gets rewarded even if you don’t have an official loyalty program.

Say “Thank You.” Organizations give things away for various reasons. Sports teams may give away items as a way to promote sponsors, but it’s not really a gift. Make it clear that you are giving this to the fan who is loyal. Thank the fan for attending. Vary the gift by tier; for example, give premium parking to an upcoming game to a season ticket holder who wouldn’t otherwise qualify. But don’t vary the communication – make it clear that this gift is special because the fan is special as an individual.

Listen. One of the most consistent findings in loyalty research is that loyal customers expect to be heard. They are willing to offer input, even anxious, to offer input. But not as many want to do surveys, especially long surveys. Nor is there anything special about an exit survey given to every fan who leaves the stadium. Your challenge is to find a way to listen as you gather the information.

At a Mavs game with a loyal fan last season, my buddy greeted his aisle vendors by name and had real conversations with them. Just last week, I attended a Norfolk Tides game and the guy next to me knew his beer man’s name, the name of the usher, and the cotton candy girl. Your loyal fans know your employees, and your employees hear things. Empower them to be your fans’ spokesperson.

Think creatively. Complaint systems aside, use decisions as an opportunity to gather fan input. For example, when I visit a new-to-me ballpark, I always ask fans for the signature food. All too often, they can’t say there is one – and that’s too bad. A fan voting contest could determine that (along with follow-up promotion to sell more), but you could ask only season ticket holders. Similarly, you could ask them to nominate the vendor of the season. Oh, and while you’re at it, ask a few questions to help you improve service. Yes, it’s doing a survey, but it’s fun (and be sure to report back on who wins).

Respond. When you introduce new things because of fan input, make it clear that’s why you’re doing it. Citibank may be the best at communicating customer input because no change is introduced without acknowledging customers. One result is a higher take-up of new offers, compared to other banks. The thing is, fans want to know that you not only listen but that you act. The action doesn’t have to be specific to what I said or what she said, but the fan does have to believe that you are acting in response to what fans are saying. The research is clear: When customers believe the organization responds to input, whether their own or other customers, their loyalty goes way up.

Oh, and remember those employees. Make them part of the communication process by letting them know why you are doing something new. If a fan asks, they can answer.

Engage Employees. The research is also clear – happy employees make for happy customers. If you follow these tips, you’ve already adopted a couple of actions that will strengthen your employees’ engagement. You’ve empowered them to provide input and you’ve included them in the decision process by giving them the information to be more knowledgeable when talking with fans.

You can wait for a championship season to build loyalty, but even that fades. The type of loyalty that brings them in game after game takes a little work and a lot of creativity, but the benefits are steady and profitable.

Selling Collegiate Sports: Happy Customers = Sales

Selling Collegiate Sports: Happy Customers = Sales
by Bryce Killingsworth – May 2014

Collegiate ticket sales departments continue to expand. Some hired into these new sales positions have training in professional selling, while others may have worked their ways through college internships into the first open position that suits their aptitudes and attitudes. So, whether we are trained to sell or are just thrown into the fire, it’s always good to examine the fundamentals of adaptive selling–particularly in the collegiate setting. It all starts with creating connections.

Creating connections (prospecting)

sales funnelConsistently creating connections prevents sales slumps. Prospecting fills the funnel to prepare for the future.

In college sports, this aspect seems to be overlooked or at minimum on the bottom of the priority list. Hopefully you have a priority list.

Investing time and energy generating prospects reap the benefits of new business as you build relationships. A few primary ways we prospect at Oklahoma State include: Warm calls (not really cold calls with the data we have), asking for referrals, and networking at our athletic events.

 Analyzing needs (understanding customers)

Understanding customer behavior and preferences will improve customer satisfaction which in turn will increase retention rates. To sell, up-sell and cross-sell to multiple sports, use data to:

  1. identify when a customer places an order,
  2. how they pay,
  3. where they like to sit,
  4. where they are traveling from (residence), and
  5. other data collected that influences ticket purchases.

Consistent–systematic–contact helps inform them of packages and offers and to receive valuable feedback.

[dropshadowbox align=”right” effect=”lifted-both” width=”350px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]Mike Wendling“The more information we have about our consumers the more ‘Surprise and Delight’ opportunities we can orchestrate. These unique touch points show our fans that we care more about them than their check book.” – Mike Wendling, Director of Ticketing Analytics, @WendlingMike[/dropshadowbox]A simple tool our Director of Analytics utilizes to help understand customer needs is by asking a couple of questions when the customer creates an online account with us. For example: Which sports are you interested in? Are you interested in Suite, Club, or Stadium seating? Being creative is imperative at a university as you may be operating with limited funds.

 Addressing customer needs (proposing solutions)

How you address needs can make or break a sale. Remember, you are a problem-solver, there to help make their lives better.

Briefly describe one or more solutions of product, service, or combination of both to offer the customer. Proposing an unknown or unsought, but valuable, solution creates loyal followers. Examples include:

  • [dropshadowbox align=”right” effect=”lifted-both” width=”350px” height=”” background_color=”#ffffff” border_width=”1″ border_color=”#dddddd” ]jess martin“Customer service is not just a skill set; it’s a culture that is contagious when you hire the right type of people. In today’s competitive world, fans desire to do repeat business with organizations that they trust and are comfortable with. Having a great customer service culture in place gives you a definite competitive advantage at earning and keeping their business.” — Jesse Martin, Senior Associate Athletic Director, Oklahoma State University, @JesseMartinOSU[/dropshadowbox]payment plans for a young family,
  • aisle seats for a tall person,
  • top row of the section below the concourse for an elder with knee problems,
  • suite for a company who now realizes the benefits of entertaining clients, and
  • placing customers in a seating section (e.g., West end zone area) to avoid the sun.

Discussing benefits

One of the primary benefits of a season ticket holder is social distinction. Season ticket holders enjoy feeling that sense of a community among fans, but also enjoy recognition as a member of an exclusive group. Creating limited discounts and perks among only the season ticket holder community is vital in order to prove it’s more beneficial to pony up for the entire season.

Utilizing data to identify specific types of benefits to engage season ticket holders may be the deciding factor in closing a sale. It could be exclusive access, memorable experiences, or valuable savings that enhance the value of season tickets. If you have the data to know that Bob buys 4 hot-dogs for his family per game, Bob will most likely appreciate a 30% off concessions discount compared to 10% off apparel at the stadium store.

Overcoming objections

real time sales tracking food & beverage merchandise
Real time sales tracking

In overcoming an objection focus on:

  1. empathizing,
  2. transparency, and
  3. appreciation.

Most customer problems can be readily handled if we actively listening and identify the customers concern. Remaining honest, transparent and open goes a long way.

If you think about it, objections come from customers who want your product. If they didn’t, they wouldn’t waste time explaining. If you’re honest about the best you can do with seating, pricing, etc., more times than not the customer will accept your best option–if they trust you.

To retain customers and gain referrals, show appreciation to customers and even former customers. By responding to the drop in business with nothing but respect and understanding, you create a pleasant experience resulting in valued word-of-mouth. Even without the expected ROI, appreciate them because you’re a professional.

Establishing & maintaining relationships

One of the primary reasons a customer intentionally desires a relationship with you is because you have become a treasured resource.

Maintaining a relationship and becoming a resource begins with consistency and reliability:

  1. Return phone calls,
  2. Follow up on a deadline,
  3. Be available at times the customer needs you,
  4. Ask customers for feedback, and
  5. Picking up the phone.

Asking for feedback with a purpose speaks volumes about your commitment to the service you provide, and how you can better the customer experience.

Pick up the phone. Not just to answer an incoming call. Pick up the phone and call your customers.  You’re a robot to them until you provide some personal connection. And it’s difficult to become loyal to a robot…unless your name is Siri.